Enhanced trust with automated due diligence

AML — Individual document in Smartflow

AML & KYC due diligence

Taktikal's solutions enable you to conduct due diligence on individuals and company representatives, together with questionnaires about the source of capital and the purpose of business, specifically designed to meet compliance requirements.

The due diligence process is documented, and signed documents are automatically delivered via e-mail or directly to your document management system after signing. Customer identification documents automatically accompany signed documents, eliminating the need to separately collect, scan, and securely store customer IDs.

Taktikal's due diligence solutions enable you to streamline your risk management processes with an automatic lookup of PEP lists. PEP automations generate an in-depth PEP status report, which is then automatically delivered to the appropriate process owner and document management system.

Additionally, customers subject to risk assessment and PEP lookup can be added to the risk monitoring dashboard together with supporting documents, timestamps, and customisable risk categorisation.

Works well for

Individual due diligence

Company due diligence

Documenting beneficial owners

Domestic entities and individuals

Foreign entities and individuals

How does due diligence work?

1. Create a due diligence workflow

Get started quickly by choosing AML templates as a starting point or by creating your own workflows from scratch. Create your document in a user-friendly document editor that utilises dynamic information provided by the signee and select the appropriate signature type for the document.

2. Customer receives due diligence questionnaire

You can choose to send due diligence workflows automatically once a contract has been signed, manually from the Taktikal portal, or embed the project process into your website so the customer can complete it themselves.

3. Due diligence questionnaire is completed by the customer

Your customer completed the due diligence questionnaire and signs electronically. Taktikal provides all the necessary tools and guidance to sign electronically and with ease. Additionally, users can choose from nine different UI languages to navigate the signing process.

4. Automations

Due diligence automations verify the existence of a legal entity with a company registry lookup, display key business information using data from the company registry, and automatically generate a report on the possible PEP and sanctions exposure of beneficial owners and client representatives.

5. Risk assessment

Customers subject to risk assessment automatically flow into your risk monitoring dashboard. From the risk monitoring dashboard, you can assign customers a risk category according to your company guidelines and set reminders when it's time to update your risk assessment.

6. Document management and delivery

Every step of the due diligence process is documented with accompanying timestamps. Supporting documents that can be delivered via e-mail to process owners or directly to the appropriate location within your document management system via web services.

Get started with AML templates

Get started quickly with ready-made templates designed according to regulatory requirements for both standard and enhanced due diligence.
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Want to use a template as a starting point? Add additional questionnaire pages, automations, and delivery methods with the click of a button. SmartFlows are highly customisable to meet your requirements.
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SmartFlow templates for AML as well as purpose-built AML workflows can automatically generate and deliver information on political exposure persons (PEP) and sanction information. With SmartFlows, you can also compare key information provided by signees and information from the national company registry, such as managers, directors, proxy holders, and beneficial owners.

Ready-to-use data sources

Company registry comparison report

PEP, Sanctions, and negative publicity reports

Company registry lookup

Registration status from a company registry

Built-in KYC

With advanced signatures (AES), signees authenticate themselves using government-issued identification and are suitable for workflows that require enhanced KYC, such as when transactions carry considerable risk or involve a large amount of funds.

Advanced signatures support over 11.000 types of identification documents issued by governments of over 230 countries.

Standard Signatures utilise two-factor authentication to ensure only the intended signee can sign your documents making them a convenient and user-friendly option for known individuals or when the signee’s identity is verified using other means.

Taktikal KYC solutions

With advanced signatures (AES), signees authenticate themselves using government-issued identification and are suitable for workflows that require enhanced KYC, such as when transactions carry considerable risk or involve a large amount of funds.

Advanced signatures support over 11,000 types of identification documents issued by governments in over 230 countries.

Standard signatures utilise two-factor authentication to ensure only the intended signee can sign your documents, making them a convenient and user-friendly option for known individuals or when the signee’s identity is verified using other means.

Advanced Signatures work well for:

New customers

Enhanced KYC is required

Foreign individuals

Standard Signatures work well for:

Known individuals

Enhanced KYC is not required

Customer identity is verified using other means

How taktikal kyc works

1. Due diligence questionnaire sent

Get started quickly using ready-to-use AML templates designed to meet regulatory requirements. Send your document signing workflows directly to the customer from the web app.

2. Due diligence questionnaire completed

The customer completes your due diligence questionnaire using a desktop computer or mobile phone.

3. KYC using Standard signature

The SmartFlow sender inputs the signee's email and phone number, ensuring that only the intended signer can complete the two-factor authentication and complete the process. Signees receive a URL to complete the signing process.

All the necessary tools and guidance necessary to sign electronically are accessible through a user-friendly interface. Additionally, signees can select from nine languages to complete the process.

4. KYC using Advanced signature

Document signees are prompted to complete the signing process using a government-issued ID and built-in AI-powered facial recognition using their smartphone. If signing using a desktop computer, users will get a QR code to complete the steps requiring a mobile phone.

5. Document delivered to the management system

Upon successfully signing the document digitally, the signed document is delivered automatically using the selected delivery methods, including to the signee, to a designated email, and/or directly to your document management system.

For Advances signatures, supporting evidence for identity verification such as photo of ID and facial recognition photo evidence, is delivered together with the signed document.

Complete process overview

With the activity log, you can monitor the progress of the identity verification and signing process as well as send reminders to signees to complete the signing process.

Advanced signatures attachments:

Identification document type and ID number

Timestamped authentication and signature

Identification and verification results

The document proof is linked to the signed document with a unique identifier and sealed to ensure data integrity.

Introducing risk monitoring

Taktikal’s risk monitoring solution provides a complete overview of customers and contacts currently undergoing risk assessment, along with the current risk status of existing contacts and customers.

From the Risk Monitoring dashboard, customers and contacts can also be enrolled in automatic PEP & sanctions monitoring, which monitors and reports any changes to the contact's PEP status, sanctions status, and recent negative publicity.

Works well for:

Individuals

Legal entities

Beneficial owners

Risk assessment

PEP & Sanctions monitoring

Risk status reassessment reminders

How risk monitoring works

1. Due diligence questionnaire completed

Once a due diligence workflow has been sent to a customer, it appears on the risk monitoring dashboard, where you can monitor its progress.

2. Data review

Results from the due diligence workflow, together with accompanying business history and data, are sent using the selected delivery methods. A designated person reviews the information based on the company's risk management protocol.

3. PEP review

If a PEP lookup results in the customer or contact having political connections, the employee evaluates whether the results are correct and carries out additional due diligence if necessary.

All the necessary tools and guidance necessary to sign electronically are accessible through a user-friendly interface. Additionally, signees can select from nine languages to complete the process.

4. Risk status is recorded

The employee records the result of the risk classification in an electronically sealed file containing the employee's name, time stamps, and justification for the risk categorisation. The company's risk classification is adjusted according to its risk assessment and includes, among other things, when a customer should be reassessed based on each risk category.

5. Reevaluate risk status

When it comes time to reevaluate a contact's or customer's risk status, the company receives a notification and evaluates whether the due diligence workflow should be sent again.

Tailored to your risk management protocol

Risk monitoring adapts to your company's risk management protocol. Customise the number and name of risk categories and record the frequency of reassessment for each category. Risk monitoring notifies you when a customer's reevaluation is due, and you can send out a new due diligence with one click.

Additionally, you can upload a list of existing clients into risk monitoring or start from scratch. Taktikal risk monitoring solutions can automatically sync to your ERP systems via web services, ensuring that all systems and employees in different departments stay informed about customers still pending risk assessment.

Taktikal PEP & Sanctions

Stjórnmálaleg tengsl og þvingunar aðgerðir

Lists of Politically Exposed Persons (PEP) contain information about persons in a risk group due to political exposure. PEP are subject to greater oversight due to their increased likelihood of exposure to corruption and bribery when compared to others.
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Taktikal connects automatically to industry-leading PEP & Sanctions lists that are updated daily. These data connections enable companies to minimise risk by verifying customer responses to due diligence requests, and at the same time, fulfil the requirements set out under AML5, FATF, UNCAC, JMLSG, UK/FCA, and Wolfsberg Group on money laundering.

Works well for:

Domestic individuals

Foreign individuals

Domestic legal entities

Foreign legal entities

How taktikal kyc works

1. Due diligence questionnaire completed

The customer completes the due diligence request at the start of the business relationship.

2. PEP & Sanctions lookup

Automatic lookup in databases of known PEP individuals and lists of sanctioned individuals and/or legal entities. Users can also manually look up individuals and legal entities from within the Taktikal web app.

3. Documentation

A PEP & Sanctions lookup report is delivered together with a signed due diligence request.

4. KYC using Advanced signatures

5. Document delivered to the management system

Upon successfully signing the document digitally, the signed document is delivered automatically using the selected delivery methods, including to the signee, to a designated email, and/or directly to your document management system.

For Advances signatures, supporting evidence for identity verification, such as the ID photo and facial recognition evidence, is delivered together with the signed document.

assurances against risk factors

Taktikal automatically connects to PEP & Sanctions databases containing information on both individuals and legal entities and disclose related parties, related companies, locations, aliases used by the person and negative media coverage.
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When a customer is subject to PEP & Sanctions lookup or enrolled in risk monitoring , you will receive a detailed report containing possible associations and affiliations with links to the sources used.

‍Taktikal PEP & Sanctions lookup features provide valuable assurances on risk factors associated with customer at the beginning of a business relationship and throughout the business relationship. Together with Taktikal risk monitoring solutions, you stay up-to-date on changes on risk factors affecting your clients.

List of PEP & Sanctions databases used:

United Nations Sanctions (UN)

US Consolidated Sanctions

OFAC – Specially Designated Nationals (SDN)

EU Financial Sanctions

UK Financial Sanctions (HMT)

Australian Sanctions

Switzerland Sanction List – SECO

INTERPOL Wanted List

Consolidated Canadian Autonomous Sanctions List

Office of the Superintendent of Financial Institutions (Canada)

Bureau of Industry and Security (US)

Department of State, AECA Debarred List (US)

Department of State, Nonproliferation Sanctions (US)

Why smartflows?

With smartflows you can get industry leading tech without time consuming implementations. An intuitive workflow editor in a no-code environment ensures everyone can create workflows to meet their business and compliance needs in minutes.

Say goodbye to manual paperwork

Provide the best user experience without sacrificing your brand authority. Smartflows use your company branding and can be run on your company’s website eliminating the need to send your customers off-site.

Integrate with ease

With our simple rest API you can integrate the workflows directly into your CRM, minimising human error and maximising efficiency. Our developer pages ensure a swift and easy implementation.

SeamlessLy Integrate With Ease.

Our Rest API’s are a powerful way to build new solutions in your own interface and to integrate with the solutions that are already in operation.

Documents can be sent for signature directly from your own systems, and after signing, the documents and related metadata can be automatically sent back to the document system.


const taktikal = require("@taktikal/js-sdk");
const taktikal = taktikal({
	apiKey: "API_KEY",
	parentId: "veriff-root",
	onSession: function (err, response) {},
});
Taktikal.mount();


const taktikal = require("@taktikal/js-sdk");
const taktikal = taktikal({
	apiKey: "API_KEY",
	parentId: "veriff-root",
	onSession: function (err, response) {},
});
Taktikal.mount();


const taktikal = require("@taktikal/js-sdk");
const taktikal = taktikal({
	apiKey: "API_KEY",
	parentId: "veriff-root",
	onSession: function (err, response) {},
});
Taktikal.mount();


const taktikal = require("@taktikal/js-sdk");
const taktikal = taktikal({
	apiKey: "API_KEY",
	parentId: "veriff-root",
	onSession: function (err, response) {},
});
Taktikal.mount();

Already Possible With

don’t take our word for it, HEAR IT FROM OUR CUSTOMERS

“Taktikal enables us to perform Due Diligence on our customers electronically. The process is simple and quick and has been very successful. Both we and our customers have been very satisfied with the service.”

Daði Kristjánsson

CEO, Viska Digital Assets

“Taktikal's signature solutions have shortened our processing time considerably, in some cases from two days down to three minutes! The change has also increased the efficiency of our staff.”

Sverrir Scheving Thorsteinsson

Technical Director, Vörður

“The staff have found it very easy to adopt Taktikal's solutions, which have become a key part of the company's operations, both towards customers and also in its internal operations.”

Erling Ormar Vignisson

Digital Development Manager, Orkusalan

“Implementing Taktikal has lead to better service and faster processing for our customers, and it makes our work that much easier."

Fannar Ásgrímsson

Senior Service Designer, Sjóvá Insurance

“The solutions helped us greatly increase our membership numbers. Over 95% of our new members from the last 12 months have onboarded digitally using Taktikal’s solutions.”

Gunnar Páll Pálsson

Chairman, Félag lykilmanna

11K+

Government-issued
IDs supported

3 MINUTES

Customers have shortened their application process from 2 days to 3 minutes

98%

Up to 98% faster KYC and customer onboarding

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With best regards,

Valur Thor Gunnarsson

CEO & Co-founder

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